How it works
From budget request to bookkeeping, in four steps.
How it works
From budget request to bookkeeping, in four steps.
- 01
Volunteer requests budget
Before anything is bought, a volunteer submits a budget request with amount and purpose.
- 02
Budget holder decides
The budget holder approves or rejects the request, with the remaining budget in view.
- 03
Purchase and upload proof
After approval the requester may place the order, and is responsible for uploading the receipt or invoice to complete it.
- 04
Administration receives everything
The administration automatically gets an email with the complete order details, receipts and invoices, ready to process.
Separate from your bookkeeping - on purpose
Declasys does not replace your accounting package. It makes the front of the process reliable, so the administration can assume that everything that came through Declasys and was approved is ready to be booked.
- Approval happens before a purchase obligation exists
- Every order arrives with its receipt or invoice attached
- A full audit trail per budget request and order
- Roles and rights per team or budget
Curious what this saves your organisation?
Tell us how many volunteers you work with and we'll show you Declasys with your own process in mind.
Request a demo